Administrative Cultural Coordinator

Date Classified: March 21, 2024 Location: Lax Kw’alaams, Prince Rupert BC
Business Unit: Truth and Reconciliation Reporting to: Project Manager Truth and Reconciliation

The Lax Kw’alaams Band has an immediate opening for a Residential School Administrative Cultural Coordinator. Under the guidance of the Title & Rights Manager, the successful candidate will provide critical administrative cultural support to the project team working on the investigation of the site of the former Crosby school and Miller Bay Hospital. These tasks include, but are not limited to, fielding and responding to phone calls and emails٫ scheduling appointments, planning meetings, cultural events and initiatives, receiving, organizing file materials, and providing general administrative support. The successful applicant is required to use their organizational skills to manage their office space and time, as they will collaborate with clients and colleagues in a fast-paced environment. This is a 1-year full-time term position, with the possibility of further extension based on funding and the results of the Crosby school and Miller Bay Hospital investigation.

Duties and Responsibilities will include but not be limited to:

• Serves as a primary point of contact and liaison with other internal and external institutions and agencies on a range of specified issues.
• Provides general support to them.
• Arranges meetings and attends them to take detailed minutes.
• Manages phone calls٫ schedules appointments and organizes calendars.
• Reviews and organizes regular correspondence٫ like invitations, event posters and informative material.
• Screens and handles telephone communications.
• Organizes and schedules interviews with the survivors.
• Organizes and schedules Cultural Endeavors for Lax Kw’alaams membership
• Gathers, enters, and/or updates data to maintain project records and databases, as appropriate; establishes and maintains files and records for the office.
• Maintains accurate records of interviews, safeguarding the confidentiality of interviewees, as necessary.
• Handles necessary administrative paperwork and other documentation needed for project validation and research quality control.
• Assists with writing and completion of the final research report.
• Supports the ongoing development and implementation of the project research.
• Supports the mission, vision, and values of Lax Kw’alaams band
• Contributes to the Lax Kw’alaams Band’s ongoing success by accomplishing other duties as required or assigned.
• Perform all other tasks within the scope of the position and as assigned.
• The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position.
• All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.

Education, Experience, Knowledge, Requirements:

• Exceptional interpersonal, written, and verbal communication skills
• Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers
• Records maintenance skills
• Information research skills
• Database management skills
• Attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multi-task.
• Recognizes and respects all cultural diversity and has an understanding of Indigenous culture.
• Knowledge of Lax Kw’alaams community, traditions, teachings, culture, protocols, and practices.
• Proficient use of information technologies (computers, mobile devices, etc.) including Microsoft Office Suite, presentation development tools, online education programs, and social media channels. Office Environment
• Most services are provided immediately.
• To be aware of sensitivity, confidentiality and urgency of requests while balancing other work commitments.
• Travel may be required
• Non-standard hours of work – May be required to accommodate the community needs and that may consist of evenings and weekends.
• Must be able to obtain and maintain a Criminal Records Check
• Must be able to obtain and maintain a valid BC Driver’s License and Driver’s Abstract
• Must provide a vehicle in good operating condition and appropriate vehicle insurance to meet program requirements OR access to company vehicle is provided and requires a valid Driver’s License

Compensation & Benefits

• $ 64, 000 yearly
• This is a Bargaining Unit position and is open to all genders.
• Submission Deadline: April 3, 2024.
• Pursuant to Section 41 of the BC Human Rights Code, preference may be given to applicants of Indigenous Ancestry.
• We invite all interested parties to reply in the strictest confidence to the Human Resources Manager Email: [email protected]